Transition Process

Should we be fortunate to earn your business the following is how the transition would be handled

Our experience has shown that success with a transition is dependent upon planning, organization, communication and execution of the transition plan itself. Follow up and flexibility to the plan also plays a significant role in exceeding expectations.

It is important to note that employees currently assigned to your location will have the opportunity to be retained assuming they can pass our hiring and screening processes. If retained, incumbents will continue to receive their current wages and benefits. A transition to a new security contractor will not impact the seniority (building or union) that they have gained from working your location.

The vast majority of our employee processing and screening will be completed on-line or on-site during our recruitment visits. We typically schedule various on-site meetings so personnel can complete the necessary tasks with minimal disruptions to their current schedule. To reassure incumbents and also to properly communicate we utilize a “Transitional Newsletter”.

FIRST & FOREMOST
  • Receive Client Notification
  • Incumbent Security Vendor Notified
  • Transition Meeting with Client Representatives
  • Complete High Level Security Assessment
UNIFORMS
  • Determine Specifications
  • Advise Uniform Vendor of Anticipated Needs
  • Prepare Uniform Purchase Orders
  • Scheduled Uniform Fittings
  • Release of Uniforms and Adjustments as required
ADMINISTRATIVE ITEMS
  • Executed Contract Received from Client
  • Contact Union and Request Final Employee Spec Summary for Site
  • Transition Meeting with Client Representatives
  • Release Company Wide Announcement
  • Supply Certificate of Insurance
  • Supply W9 to Client Rep
  • Identify and Review Current Equipment needs for Site (radio's, vehicles, etc.)
  • Determine On-Site Telephone Numbers for WinTeam
  • Obtain Current Operating Schedule from Client
  • Client to Receive/Request from Incumbent a Summary of Personal Day used by Staff
  • Determine Any Special Equipment Needs
  • Request/Receive Inventory Audit from Client Rep
  • Establish Computer Files on X Drive
MANUALS
WINTEAM USE
  • Set up Department Operating Number and Location Information
  • Determine Billing Terms/Needs of Client
  • Set Up Account/Post Assignments as a WinTeam Job
  • Prepare Operating Budget
  • Assign Personnel to the Operating Schedule
IT RELATED ISSUES
  • Complete Needs Assessment
  • Establish E-mail address for Management Personnel
  • Issue Company Cell Phone/Computers (if applicable)
  • Provide SharePoint Access to Management Personnel
  • Enter Management/Client Data in SharePoint
EMPLOYEE RECRUITMENT
  • Release Transitional Newsletter to Incumbents
  • Prepare Employee Packets
  • Scheduled On-Site Meeting with Current/Prospective Applicants
  • Advertising Dates (if necessary)
  • Create Post Job Analysis Form
  • Prescreening of Applicants
  • New Hires to Receive On-Site Training
  • Orientation Class for Incumbent Employees
  • Issuance of Company ID's and Shields
  • Enter Employees in WinTeam System
  • Distribute Schedule to Assigned Personnel
  • Start Date for New Account
TRANSITION UPDATE MEETING WITH CLIENT REP
  • Transition Update Meeting with Client Rep 1
  • Transition Update Meeting with Client Rep 2
  • Transition Update Meeting with Client Rep 3
  • Provide SharePoint Access to Management Personnel
  • Enter Management/Client Data in SharePoint
TRANSITION UPDATE MEETING WITH INTERNAL RESOURCES
  • Transition Update Meeting with Internal Resources 1
  • Transition Update Meeting with Internal Resources 2
  • Transition Update Meeting with Internal Resources 3